Program Manager Medical Affairs EMEA

Dexcom

Vilnius, Lithuania

Meet the team:

Join Dexcom’s EMEA Medical Affairs team - an international group that partners across functions and countries to advance clinical practice and patient outcomes. We collaborate with regional and global teams to support initiatives that help make CGM standard of care for people living with diabetes. Through data generation and dissemination, peer-to-peer engagement, and close collaboration with cross-functional teams, we provide accurate, clinically relevant information that helps healthcare professionals make informed decisions for patients. If you thrive in complex, regulated environments and enjoy orchestrating programs that keep science, operations, and stakeholders aligned, you’ll feel at home with us.

Where you come in:

You will be the operational backbone for Medical Affairs EMEA—owning day‑to‑day program coordination, keeping systems and trackers current, and ensuring the right information reaches the right stakeholders at the right time. No Medical background is required. In this role, you will:

Own budget administration and tracking for Medical Affairs programs, including PO/requisition coordination, actuals vs. plan monitoring, accrual inputs, and monthly variance commentary for leadership.
Administer educational grants end‑to‑end: intake and triage, eligibility/criteria checks, routing for internal review and approvals, and documentation and audit readiness.
Coordinate contract submission and handling with cross‑functional partners (e.g., Legal, Compliance, Procurement), ensuring accurate scopes, compliant routing, and lifecycle follow‑through to signature and filing.
Manage medical material uploads into the appropriate approval systems (e.g., internal medical/legal review platforms like Veeva), ensuring correct metadata, version control, audit trails, and post‑approval dissemination.
Plan and execute events for Medical Affairs (internal and external): own timelines, budgets, vendor coordination, venue/virtual logistics, speaker and attendee management, and post‑event reconciliation.
Maintain and optimize team databases & trackers (e.g., grants, contracts, training assets, KOL interactions), driving data accuracy, dashboarding, and actionable insights for leadership reviews.
Provide calendar orchestration for the Sr. Director, Medical Affairs EMEA—proactively prioritizing engagements, scheduling complex multi‑time‑zone meetings, and prepare briefing packets with discretion and confidentiality.
Standardize processes and documentation (Instructions/Playbooks/Checklists), champion continuous improvement, and train colleagues on workflows and tools on workflows relevant to Medical Affairs.
Serve as the connective tissue between Medical Affairs and key partners (Clinical, Legal, Regulatory, Compliance, Marketing, Finance, HR/TA), anticipating dependencies and removing operational blockers.

What makes you successful:

Program & portfolio operator: You translate strategy into executable plans, build clear timelines and RACI, and deliver on time with crisp communication.
Financially fluent & detail‑obsessed: You’re comfortable with budgets, accruals, and reconciliations; your documentation is audit‑ready and your trackers are always current.
Compliance‑minded: You understand the rigor required in a regulated, healthcare environment and protect patient safety, privacy, and data integrity in every workflow.
Systems & data savvy: You bring strong Microsoft office skills, comfort with databases and dashboards, and the curiosity to learn new approval and contract tools quickly.
Stakeholder whisperer: You thrive in cross‑functional settings, balancing priorities diplomatically across senior leaders, internal teams, and external partners.
Event logistics pro: You can scope, budget, and administer events with precision on-site or virtual—while keeping stakeholders informed and risks mitigated.
Executive support polish: You handle sensitive information with discretion, anticipate needs, and maintain an orderly, proactive cadence for the Sr. Director’s calendar.
Travel Required: 0-5%